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<p class="MsoNormal">Jim – Can you please push this up to the repo into the OFA Draft Bylaws Unified directory?<o:p></o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">-Paul<o:p></o:p></p>
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<p class="MsoNormal"><b>From:</b> Atchley, Scott <atchleyes@ornl.gov> <br>
<b>Sent:</b> Monday, October 14, 2019 2:36 PM<br>
<b>To:</b> Atchley, Scott <atchleyes@ornl.gov><br>
<b>Cc:</b> Paul Grun <grun@cray.com>; Ofa_boardplus <ofa_boardplus@lists.openfabrics.org><br>
<b>Subject:</b> Re: [Ofa_boardplus] [EXTERNAL] Important message re; DRAFT Bylaws and October 17 & 24 OFA Meetings - Please read<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">I have appended a marked up version. <o:p></o:p></p>
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<p class="MsoNormal">On Oct 14, 2019, at 5:09 PM, Atchley, Scott via Ofa_boardplus <<a href="mailto:ofa_boardplus@lists.openfabrics.org">ofa_boardplus@lists.openfabrics.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal">Hi everyone, <o:p></o:p></p>
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<p class="MsoNormal">I will be at the ECP PathForward semi-annual review at Livermore next week. My preferred proxy will be traveling with me and I do not think either of us will be able to make this vote. I am trying to find another person to proxy.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">I will send any comments by tomorrow after reading the draft. <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Scott<o:p></o:p></p>
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<p class="MsoNormal">On Oct 11, 2019, at 6:23 PM, Paul Grun <<a href="mailto:grun@cray.com">grun@cray.com</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal">We are embarking on the final steps of updating our Bylaws. These steps are:<o:p></o:p></p>
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Adopt the draft of the Bylaws and advance to the next step<o:p></o:p></li><li class="xmsolistparagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1">
OFA Legal Counsel Review<o:p></o:p></li><li class="xmsolistparagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1">
Promoter Member Organization Review<o:p></o:p></li><li class="xmsolistparagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1">
Final Adoption<o:p></o:p></li></ol>
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<p class="MsoNormal">The objective is to complete this by the December Board meeting on 12/19/2019.<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Attached are the minutes from yesterday’s OFA XWG meeting. I am sending them directly to you because they contain important information related to the Bylaws; specifically the detailed timeline:<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<i>17 October 2019---XWG Discussion and Review</i><o:p></o:p></li><li class="xmsonormal" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level2 lfo2">
<b><i>24 October 2019---Board Approval of Draft Document</i></b><o:p></o:p></li><li class="xmsonormal" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level2 lfo2">
<i>7 November 2019 (Tentative)---OFA Legal Review complete</i><o:p></o:p></li></ul>
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<i>7 November 2019 (Tentative)---Resulting Edits</i><o:p></o:p></li></ul>
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<i>5 December (Tentative)---Member Review ends</i><o:p></o:p></li></ul>
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<i>5 December (Tentative)---Resulting Edits</i><o:p></o:p></li></ul>
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<b><i>19 December (Tentative)---Final Board Approval</i></b><o:p></o:p></li></ul>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">PLEASE NOTE: <span class="xapple-converted-space"> </span><b>The October Board Meeting is delayed by one week until OCTOBER 24<sup>th</sup></b><span class="xapple-converted-space"> </span>to allow folks time to read and comment on the draft
Bylaws. Accordingly, next Thursday’s meeting (October 17<sup>th</sup>) will be an XWG meeting devoted to beginning discussion any issues you may have with the draft.<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Notice the process to which we’ve agreed: The vote currently scheduled for OCTOBER 24<sup>th</sup><span class="xapple-converted-space"> </span>is to allow us to advance the DRAFT to legal and membership reviews. This is NOT the final vote.
Following the October 24<sup>th</sup><span class="xapple-converted-space"> </span>vote, there will be a review by the OFA’s legal counsel, and a membership review. <o:p></o:p></p>
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<p class="MsoNormal">The schedule shown allows two weeks for OFA legal counsel review, and one month for membership review. The membership review should include whatever internal review each member deems necessary, including any internal legal review.<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">I have attached a copy of the draft Bylaws document here for your convenience. It can also be found on the OFA website at:<o:p></o:p></p>
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<p class="MsoNormal"><a href="https://www.openfabrics.org/"><span style="color:#954F72">https://www.openfabrics.org</span></a><span class="xapple-converted-space"> </span><span style="font-family:Wingdings">à</span><span class="xapple-converted-space"> </span>Working
Groups<span class="xapple-converted-space"> </span><span style="font-family:Wingdings">à</span><span class="xapple-converted-space"> </span>OFA Board<span class="xapple-converted-space"> </span><span style="font-family:Wingdings">à</span><span class="xapple-converted-space"> </span>Board
Work Group Files (red icon)<span class="xapple-converted-space"> </span><span style="font-family:Wingdings">à</span><span class="xapple-converted-space"> </span>Bylaws Update Project<span class="xapple-converted-space"> </span><span style="font-family:Wingdings">à</span><span class="xapple-converted-space"> </span>OFA
Draft Bylaws Unified 2019_1007.docx<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Regards,<o:p></o:p></p>
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<p class="MsoNormal">-Paul<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Advanced Technology Group<o:p></o:p></p>
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<p class="MsoNormal">Cray, Inc.<o:p></o:p></p>
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<p class="MsoNormal">Office – (503) 620 – 8757<o:p></o:p></p>
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<p class="MsoNormal">Mobile – (503) 703 - 5382<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><OFAXWGMinutes_20191010.docx><OFA Draft Bylaws Unified 2019_1007.docx><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif">_______________________________________________<br>
Ofa_boardplus mailing list<br>
</span><a href="mailto:Ofa_boardplus@lists.openfabrics.org"><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#954F72">Ofa_boardplus@lists.openfabrics.org</span></a><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif"><br>
</span><a href="https://lists.openfabrics.org/mailman/listinfo/ofa_boardplus"><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#954F72">https://lists.openfabrics.org/mailman/listinfo/ofa_boardplus</span></a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">_______________________________________________<br>
Ofa_boardplus mailing list<br>
<a href="mailto:Ofa_boardplus@lists.openfabrics.org">Ofa_boardplus@lists.openfabrics.org</a><br>
<a href="https://lists.openfabrics.org/mailman/listinfo/ofa_boardplus">https://lists.openfabrics.org/mailman/listinfo/ofa_boardplus</a><o:p></o:p></p>
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