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<p class="MsoNormal"><span style="color:#1F497D">Paul, first your understanding of the “not code” category is consistent with what I was trying to communicate. Second, I think the additional processes and procedures you suggest are certainly interesting and
possibly extremely helpful. I look forward to discussing them later this morning with the full group.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Regards, Jim<o:p></o:p></span></p>
<p class="MsoNormal"><a name="_MailEndCompose"><span style="color:#1F497D"><o:p> </o:p></span></a></p>
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<p class="MsoNormal"><b>From:</b> Paul Grun [mailto:grun@cray.com] <br>
<b>Sent:</b> Monday, September 30, 2013 9:59 PM<br>
<b>To:</b> Ryan, Jim; Bill Boas; Woodruff, Robert J; 'openframeworkwg@lists.openfabrics.org'; 'Coulter, Susan K'; Rimmer, Todd; Wood, Donald E; 'Jeff Becker'; Rupert Dance (rsdance@soft-forge.com); Berry, Frank; Hefty, Sean; Stachura, Tom L; Benton, Brad (Brad.Benton@amd.com);
'Mani Subramaniyan'; 'Tom Reu'; Sur, Sayantan; 'Avneesh Pant'; Rebecca Moran (rebecca@openfabrics.org); 'Goldiez, Brian'; 'Christoph Lameter'; 'tzahio@mellanox.com'; 'linden@cmf.nrl.navy.mil'; 'Marcin Ocwieja'; 'Jeff Squyres (jsquyres)'; 'Dave'; 'David Goodell
(dgoodell)'; 'Cesare Cantu (cantuc)'; 'Marcin Ocwieja'; 'openframeworkwg@lists.openfabrics.org'; 'Coulter, Susan K'; 'Jeff Becker'; Rupert Dance (rsdance@soft-forge.com); Benton, Brad (Brad.Benton@amd.com); 'Mani Subramaniyan'; 'Tom Reu'; 'Avneesh Pant'; Rebecca
Moran (rebecca@openfabrics.org); 'Goldiez, Brian'; 'Christoph Lameter'; 'tzahio@mellanox.com'; 'linden@cmf.nrl.navy.mil'; 'Marcin Ocwieja'; 'Jeff Squyres (jsquyres)'; 'Dave'; 'David Goodell (dgoodell)'; 'Cesare Cantu (cantuc)'<br>
<b>Subject:</b> RE: OFA OFWG -- new thread "consolidated practices and procedures"<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">I am assuming that the “not code” category (i.e. documents) includes anything that the work group uses to develop and achieve consensus. If that is so, experience shows that it is wise to build hysteresis into
the system. I suggest the following:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Documents are approved by a simple majority vote of the eligible OFWG members<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Re-opening discussion on a previously adopted document requires a 2/3 vote of the then eligible members.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Once discussion is re-opened, a previously ratified decision can be reversed or modified by a simple majority vote.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The idea is to make it easy to achieve consensus, but once achieved make it hard to reverse. This is very helpful in preventing unnecessary re-visits of topics that had seemed to be closed and completed.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Drawing on past experience, “documents” would include any written proposal presented to the work group for its consideration.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Without layering on too much bureaucracy, I also suggest that the co-chairs be given the tools necessary to maintain the orderly flow of business.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Each OFWG member company shall designate a primary voting representative, and may designate an alternate voting representative.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">To maintain orderly meetings, the co-chairs may, in unusual circumstances, limit participation in the discussion of these proposals to the member company primary and alternate representatives.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We will be relying on the good faith of both the co-chairs and the working group members. In general, a provision such as this isn’t often applied, but given the level of interest in this topic, it may be desirable
to have this tool available to us to keep the group moving quickly and smoothly.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">To avoid surprises, it may also be wise to place some common sense restrictions on how or when proposals are presented:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">In order to receive a vote, a written proposal must be distributed to the work group reflector no later than 48 hours prior to the meeting. This rule can be excepted if there are no objections from
any working group member companies present at the meeting. The purpose of this rule is to encourage good decision making by providing member companies an opportunity to review the proposal and discuss it internally prior to the meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The purpose of these modest changes is to encourage and facilitate consensus building, making it easier and faster for the group to arrive at agreement on the important concepts with which we’re about to grapple.
I know that this feels antathema to the precepts of Open Source software development, but I hope that the group agrees that putting these simple ideas into place now will not hinder our progress in the slightest and will help keep the work group functioning
smoothly and quickly.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">-Paul <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Ryan, Jim [<a href="mailto:jim.ryan@intel.com">mailto:jim.ryan@intel.com</a>]
<br>
<b>Sent:</b> Monday, September 30, 2013 4:26 PM<br>
<b>To:</b> Bill Boas; Woodruff, Robert J; Paul Grun; 'openframeworkwg@lists.openfabrics.org'; 'Coulter, Susan K'; Rimmer, Todd; Wood, Donald E; 'Jeff Becker'; Rupert Dance (<a href="mailto:rsdance@soft-forge.com">rsdance@soft-forge.com</a>); Berry, Frank; Hefty,
Sean; Stachura, Tom L; Benton, Brad (<a href="mailto:Brad.Benton@amd.com">Brad.Benton@amd.com</a>); 'Mani Subramaniyan'; 'Tom Reu'; Sur, Sayantan; 'Avneesh Pant'; Rebecca Moran (<a href="mailto:rebecca@openfabrics.org">rebecca@openfabrics.org</a>); 'Goldiez,
Brian'; 'Christoph Lameter'; 'tzahio@mellanox.com'; 'linden@cmf.nrl.navy.mil'; 'Marcin Ocwieja'; 'Jeff Squyres (jsquyres)'; 'Dave'; 'David Goodell (dgoodell)'; 'Cesare Cantu (cantuc)'; 'Marcin Ocwieja'; 'openframeworkwg@lists.openfabrics.org'; 'Coulter, Susan
K'; 'Jeff Becker'; Rupert Dance (<a href="mailto:rsdance@soft-forge.com">rsdance@soft-forge.com</a>); Benton, Brad (<a href="mailto:Brad.Benton@amd.com">Brad.Benton@amd.com</a>); 'Mani Subramaniyan'; 'Tom Reu'; 'Avneesh Pant'; Rebecca Moran (<a href="mailto:rebecca@openfabrics.org">rebecca@openfabrics.org</a>);
'Goldiez, Brian'; 'Christoph Lameter'; 'tzahio@mellanox.com'; 'linden@cmf.nrl.navy.mil'; 'Marcin Ocwieja'; 'Jeff Squyres (jsquyres)'; 'Dave'; 'David Goodell (dgoodell)'; 'Cesare Cantu (cantuc)'<br>
<b>Subject:</b> OFA OFWG -- new thread "consolidated practices and procedures"<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">With the conclusion of the “documents” thread below, I believe we have closed on all active threads, therefore all known issues WRT practices and procedures for the WG. I went back over my notes on various threads
and produced the consolidated set which I have attached.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I’m asking you to review this for discussion at our OFWG meeting tomorrow. I’ll also send you a meeting reminder, since we haven’t met for the last couple of weeks.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Email discussion in the meantime is more than welcome<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks, Jim <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Bill Boas [<a href="mailto:boas@cray.com">mailto:boas@cray.com</a>]
<br>
<b>Sent:</b> Monday, September 23, 2013 3:33 PM<br>
<b>To:</b> Ryan, Jim; Woodruff, Robert J; Paul Grun; 'openframeworkwg@lists.openfabrics.org'; 'Coulter, Susan K'; Rimmer, Todd; Wood, Donald E; 'Jeff Becker'; Rupert Dance (<a href="mailto:rsdance@soft-forge.com">rsdance@soft-forge.com</a>); Berry, Frank; Hefty,
Sean; Stachura, Tom L; Benton, Brad (<a href="mailto:Brad.Benton@amd.com">Brad.Benton@amd.com</a>); 'Mani Subramaniyan'; 'Tom Reu'; Sur, Sayantan; 'Avneesh Pant'; Rebecca Moran (<a href="mailto:rebecca@openfabrics.org">rebecca@openfabrics.org</a>); 'Goldiez,
Brian'; 'Christoph Lameter'; 'tzahio@mellanox.com'; 'linden@cmf.nrl.navy.mil'; 'Marcin Ocwieja'; 'Jeff Squyres (jsquyres)'; 'Dave'; 'David Goodell (dgoodell)'; 'Cesare Cantu (cantuc)'; 'Marcin Ocwieja'; 'openframeworkwg@lists.openfabrics.org'; 'Coulter, Susan
K'; 'Jeff Becker'; Rupert Dance (<a href="mailto:rsdance@soft-forge.com">rsdance@soft-forge.com</a>); Benton, Brad (<a href="mailto:Brad.Benton@amd.com">Brad.Benton@amd.com</a>); 'Mani Subramaniyan'; 'Tom Reu'; 'Avneesh Pant'; Rebecca Moran (<a href="mailto:rebecca@openfabrics.org">rebecca@openfabrics.org</a>);
'Goldiez, Brian'; 'Christoph Lameter'; 'tzahio@mellanox.com'; 'linden@cmf.nrl.navy.mil'; 'Marcin Ocwieja'; 'Jeff Squyres (jsquyres)'; 'Dave'; 'David Goodell (dgoodell)'; 'Cesare Cantu (cantuc)'<br>
<b>Subject:</b> RE: OFA OFWG meeting minutes and responses to AR re organizational recommendations -- new thread "documents"<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Jim, the document handling suggestions are good. Bill.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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