[Ofa_boardplus] Special OFA Board Meeting 3/23

[Coulter, Susan K]

Due to the motion not being distributed 72 hours ahead of time, the Board was unable to vote to waive the full bylaws adoption process for the at-large Director seats.

As a result, we would like to call a Board meeting in place of the XWG meeting next week, Thursday 11am Mountain 3/23.

NOTE:  
THIS SPECIAL MEETING DOES >NOT< MEET THE AGREED UPON 15 DAY NOTICE FOR SPECIAL BOARD MEETINGS. 
THAT SAID, WE HAVE BEEN DISCUSSING THESE ISSUES EVERY WEEK FOR MONTHS.
THIS SPECIAL MEETING IS SCHEDULED DURING THE REGULAR, WEEKLY XWG TIMESLOT. 
(CALL IN INFORMATION BELOW)
IF WE DO NOT ALLOW THIS MEETING, THE AT-LARGE DIRECTOR SEATS CANNOT BE IMPLEMENTED UNTIL THE WORKSHOP IN 2018.

>>>  FOR THE SAKE OF THE ONGOING RELEVANCY OF THE OFA … PLEASE LET’S NOT QUIBBLE OVER THE TIMING OF THE ADVANCE NOTICE FOR THIS MEETING.

At that meeting, we will vote on 2 things.
The motions are below - this meets the 72 hour advance distribution of motions.

1.  Waiving the bylaws adoption process for the At-Large Directors
Motion:
Cray motion: Notwithstanding the existing Groundrules, adopt the vote to add two At-Large Directors as of this year’s Workshop. 

2.  Defining the nomination and voting procedures for the At-large Director positions
Motions:
LANL motion: Nominations for the At-Large OFA Directors will be accepted only from the floor at the Annual General Meeting(AGM) held at the OpenFabrics workshop the week of March 27, 2017.  Anyone can nominate a candidate.  It is permissible to nominate oneself.  Candidates for nomination cannot be affiliated with an organization already represented on the OFA Board of Directors.  Candidates must accept the nomination either verbally at the AGM, or by email sent to the Chair of the Board prior to the conclusion of the AGM.

LANL motion:  Voting for the At-Large OFA Directors will be by secret, verifiable ballot.  All attendees at the OFA workshop will be provided a verifiable ballot.  Voting will begin following the AGM and will end at the close of the workshop.  A sufficient chain-of-custody for the ballots submitted and counted will be maintained by an independent entity.


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Susan Coulter / HPC-DES
Network Capability Lead
(505) 667-8425
“Once in a while you get shown the light
    In the strangest of places if you look at it right”  Robert Hunter
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