[Ofa_boardplus] Special OFA Board Meeting 3/23

[Coulter, Susan K]

> On Mar 16, 2017, at 1:01 PM, Paul Grun <grun at cray.com> wrote:
> 
> I will capture LANL's two motions in the existing slide deck for continuity.
> If the motions receive a second at the meeting, I plan to offer the following two friendly amendments:
> 
> 1. "...or by email sent to the Chair of the Board prior to the conclusion of the AGM."   
> Amended to:
> "...or by email sent to the Secretary of the Board prior to the conclusion of the AGM."
> I suspect that the Chair is pretty busy running the meeting.  Let's put the Secretary to work doing secretary stuff. 

We don’t have an official Secretary, that is why I changed it to the Chair.
It is just an email, I can check my email at the end of the meeting.

> 
> 2. " ... and will end at the close of the workshop."
> Amended to:
> "...and will end at the close of business of the day prior to the close of the workshop."
> The idea is to allow announcement of the winners at the end of the workshop.

I’d rather give folks until Friday - letting them cogitate on the townhall discussion.
We can announce on our website.

That said,  I will not let these amendments prevent acceptance, so offer away ...  :)

Thanx.

> 
>> -----Original Message-----
>> From: Ofa_boardplus [mailto:ofa_boardplus-bounces at lists.openfabrics.org] On
>> Behalf Of Coulter, Susan K
>> Sent: Thursday, March 16, 2017 11:36 AM
>> To: ofa_boardplus at lists.openfabrics.org ,
>> <ofa_boardplus at lists.openfabrics.org>
>> Subject: [Ofa_boardplus] Special OFA Board Meeting 3/23
>> 
>> 
>> Due to the motion not being distributed 72 hours ahead of time, the Board was
>> unable to vote to waive the full bylaws adoption process for the at-large Director
>> seats.
>> 
>> As a result, we would like to call a Board meeting in place of the XWG meeting
>> next week, Thursday 11am Mountain 3/23.
>> 
>> NOTE:
>> THIS SPECIAL MEETING DOES >NOT< MEET THE AGREED UPON 15 DAY NOTICE
>> FOR SPECIAL BOARD MEETINGS.
>> THAT SAID, WE HAVE BEEN DISCUSSING THESE ISSUES EVERY WEEK FOR
>> MONTHS.
>> THIS SPECIAL MEETING IS SCHEDULED DURING THE REGULAR, WEEKLY XWG
>> TIMESLOT.
>> (CALL IN INFORMATION BELOW)
>> IF WE DO NOT ALLOW THIS MEETING, THE AT-LARGE DIRECTOR SEATS CANNOT
>> BE IMPLEMENTED UNTIL THE WORKSHOP IN 2018.
>> 
>>>>> FOR THE SAKE OF THE ONGOING RELEVANCY OF THE OFA … PLEASE LET’S
>> NOT QUIBBLE OVER THE TIMING OF THE ADVANCE NOTICE FOR THIS MEETING.
>> 
>> At that meeting, we will vote on 2 things.
>> The motions are below - this meets the 72 hour advance distribution of motions.
>> 
>> 1.  Waiving the bylaws adoption process for the At-Large Directors
>> Motion:
>> Cray motion: Notwithstanding the existing Groundrules, adopt the vote to add
>> two At-Large Directors as of this year’s Workshop.
>> 
>> 2.  Defining the nomination and voting procedures for the At-large Director
>> positions
>> Motions:
>> LANL motion: Nominations for the At-Large OFA Directors will be accepted only
>> from the floor at the Annual General Meeting(AGM) held at the OpenFabrics
>> workshop the week of March 27, 2017.  Anyone can nominate a candidate.  It is
>> permissible to nominate oneself.  Candidates for nomination cannot be affiliated
>> with an organization already represented on the OFA Board of Directors.
>> Candidates must accept the nomination either verbally at the AGM, or by email
>> sent to the Chair of the Board prior to the conclusion of the AGM.
>> 
>> LANL motion:  Voting for the At-Large OFA Directors will be by secret, verifiable
>> ballot.  All attendees at the OFA workshop will be provided a verifiable ballot.
>> Voting will begin following the AGM and will end at the close of the workshop.  A
>> sufficient chain-of-custody for the ballots submitted and counted will be
>> maintained by an independent entity.
>> 
>> 
>> JOIN WEBEX MEETING
>> https://lanl-us.webex.com/lanl-
>> us/j.php?MTID=ma8c3eb604ce43798da26fcf3b2505ac8
>> Meeting number (access code): 809 048 391 JOIN BY PHONE
>> +1-415-655-0002 US Toll
>> 
>> ==================================================
>> Susan Coulter / HPC-DES
>> Network Capability Lead
>> (505) 667-8425
>> “Once in a while you get shown the light
>>   In the strangest of places if you look at it right”  Robert Hunter
>> ==================================================
>> 
>> 
>> 
>> 
>> 
>> 
>> 
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==================================================
Susan Coulter / HPC-DES
Network Capability Lead
(505) 667-8425
“Once in a while you get shown the light
    In the strangest of places if you look at it right”  Robert Hunter
==================================================