[Ofa_boardplus] OFA Board Mtg Agenda 3/23

[Paul Grun]

I'm not sure if this meets the definition of regular order, but in the spirit of accelerating progress at tomorrow's meeting, Cray intends to offer the following FRIENDLY amendments during discussion of the motions.

On the topic of nominating At Large Directors:
1. LANL's motion contains this clause: "...at the OpenFabrics workshop the week of March 27, 2017".
That has the effect of tying this motion to this year's workshop.  In the spirit of crafting a durable process that can be included in the Bylaws, and that is tied only to the Annual General Meeting (and not the workshop specifically), Cray will offer a friendly amendment to strike that clause.  The amended wording would become: "Nominations for the At Large OFA Directors will be accepted only from the floor at the Annual General Meeting (AGM)."

2. LANL's motion contains this clause: "...Anyone can nominate a candidate"
Cray will offer a friendly amendment to that clause to read, "Anyone registered at the workshop may nominate a candidate"  Note that this conflicts slightly with the goals of the previous amendment.  We'll have to fine tune this when we work through the Bylaws discussion.

3. LANL's motion ties the end of voting to the end of the workshop: "...and will end at the close of the workshop"
Again, thinking ahead about the Bylaws, Cray will offer a friendly amendment to change the wording to, "...48 hours after the close of nominations."

On the topic of electing At Large Directors:
1. LANL's motion contains this clause: "...by secret, verifiable ballot".
I think it should be sufficient to say that the ballot is secret, hence Cray will offer an amendment to strike the word "verifiable".

2. LANL's motion calls for a sufficient chain-of-custody for the ballots and provides that they will be counted by an independent entity.
Given the professional nature of the organization, these requirements feel excessive.  It should be sufficient to rely on our integrity as a professional organization to ensure that the counting is done fairly and accurately. Hence, Cray will offer an amendment to strike the third bullet.

3. The current motion does not define how the winners are selected, hence Cray will offer the following friendly amendment to be included as a new bullet item:
"The two At Large Director positions will be awarded to the top two vote getters.  In the event of a three or more way tie, the candidates with tying vote counts will select two among themselves to serve as At Large Directors."


>-----Original Message-----
>From: Paul Grun
>Sent: Wednesday, March 22, 2017 3:37 PM
>To: 'Coulter, Susan K' <skc at lanl.gov>; ofa_boardplus at lists.openfabrics.org ,
><ofa_boardplus at lists.openfabrics.org>
>Subject: RE: OFA Board Mtg Agenda 3/23
>
>There is a third topic as well, if we get to it, which is the process for nominating
>and voting for Officers.  Those motion requires the same modification to the
>ground rules, and hence is included here.  It also includes some formalities related
>to member meetings, which should be non-controversial, so if we get to it
>tomorrow, all the better.  All three topics are covered in detail in the slides
>distributed late Sunday night, meeting the 72 hour notice requirement.
>
>>-----Original Message-----
>>From: Ofa_boardplus
>>[mailto:ofa_boardplus-bounces at lists.openfabrics.org] On Behalf Of
>>Coulter, Susan K
>>Sent: Wednesday, March 22, 2017 3:28 PM
>>To: ofa_boardplus at lists.openfabrics.org ,
>><ofa_boardplus at lists.openfabrics.org>
>>Subject: [Ofa_boardplus] OFA Board Mtg Agenda 3/23
>>
>>
>>Below is the original email from last week.
>>Paul also sent his updated slides.
>>There is an official agenda attached, but it basically says the same
>>thing as the body of this message.
>>
>>>
>>> At that meeting, we will vote on 2 things.
>>> The motions are below - this meets the 72 hour advance distribution
>>> of
>>motions.
>>>
>>> 1.  Waiving the bylaws adoption process for the At-Large Directors
>>> Motion:
>>> Cray motion: Notwithstanding the existing Groundrules, adopt the vote
>>> to add
>>two At-Large Directors as of this year’s Workshop.
>>>
>>> 2.  Defining the nomination and voting procedures for the At-large
>>> Director positions
>>> Motions:
>>> LANL motion: Nominations for the At-Large OFA Directors will be
>>> accepted only
>>from the floor at the Annual General Meeting(AGM) held at the
>>OpenFabrics workshop the week of March 27, 2017.  Anyone can nominate a
>>candidate.  It is permissible to nominate oneself.  Candidates for
>>nomination cannot be affiliated with an organization already represented on the
>OFA Board of Directors.
>>Candidates must accept the nomination either verbally at the AGM, or by
>>email sent to the Chair of the Board prior to the conclusion of the AGM.
>>>
>>> LANL motion:  Voting for the At-Large OFA Directors will be by
>>> secret, verifiable
>>ballot.  All attendees at the OFA workshop will be provided a verifiable ballot.
>>Voting will begin following the AGM and will end at the close of the
>>workshop.  A sufficient chain-of-custody for the ballots submitted and
>>counted will be maintained by an independent entity.
>>>
>>>
>>> JOIN WEBEX MEETING
>>> https://lanl-us.webex.com/lanl-us/j.php?MTID=ma8c3eb604ce43798da26fcf
>>> 3
>>> b2505ac8 Meeting number (access code): 809 048 391 JOIN BY PHONE
>>> +1-415-655-0002 US Toll
>>>