[Ofa_boardplus] Important message re; DRAFT Bylaws and October 17 & 24 OFA Meetings - Please read

[Byrne, John (Labs)]

I admit it is not clearly stated, but the intent was that the Chair would be proposed to the Board by the Working Group after their internal selection process. The interim Chair would be appointed primarily to enable the Group to perform his selection: primarily the establishment of the initial governance policy when the group is formed.

John

From: Ofa_boardplus [mailto:ofa_boardplus-bounces at lists.openfabrics.org] On Behalf Of Christoph Lameter
Sent: Monday, October 14, 2019 5:52 AM
To: Paul Grun <grun at cray.com>
Cc: Ofa_boardplus <ofa_boardplus at lists.openfabrics.org>
Subject: Re: [Ofa_boardplus] Important message re; DRAFT Bylaws and October 17 & 24 OFA Meetings - Please read

Section 5.3.1  Working group Chair/Cochair

The "interim Chair" makes no sense since that person is appointed the same way as the regular chair and the board can reappoint at will.



On Fri, Oct 11, 2019 at 5:23 PM Paul Grun <grun at cray.com<mailto:grun at cray.com>> wrote:
We are embarking on the final steps of updating our Bylaws.  These steps are:

  1.  Adopt the draft of the Bylaws and advance to the next step
  2.  OFA Legal Counsel Review
  3.  Promoter Member Organization Review
  4.  Final Adoption
The objective is to complete this by the December Board meeting on 12/19/2019.

Attached are the minutes from yesterday’s OFA XWG meeting.  I am sending them directly to you because they contain important information related to the Bylaws; specifically the detailed timeline:


     *   17 October 2019---XWG Discussion and Review
     *   24 October 2019---Board Approval of Draft Document
     *   7 November 2019 (Tentative)---OFA Legal Review complete

        *   7 November 2019 (Tentative)---Resulting Edits

     *   5 December (Tentative)---Member Review ends

        *   5 December (Tentative)---Resulting Edits

     *   19 December (Tentative)---Final Board Approval

PLEASE NOTE:  The October Board Meeting is delayed by one week until OCTOBER 24th to allow folks time to read and comment on the draft Bylaws.  Accordingly, next Thursday’s meeting (October 17th) will be an XWG meeting devoted to beginning discussion any issues you may have with the draft.

Notice the process to which we’ve agreed:  The vote currently scheduled for OCTOBER 24th is to allow us to advance the DRAFT to legal and membership reviews. This is NOT the final vote.  Following the October 24th vote, there will be a review by the OFA’s legal counsel, and a membership review.
The schedule shown allows two weeks for OFA legal counsel review, and one month for membership review.  The membership review should include whatever internal review each member deems necessary, including any internal legal review.

I have attached a copy of the draft Bylaws document here for your convenience.  It can also be found on the OFA website at:
https://www.openfabrics.org<https://www.openfabrics.org> --> Working Groups --> OFA Board --> Board Work Group Files (red icon) --> Bylaws Update Project --> OFA Draft Bylaws Unified 2019_1007.docx

Regards,
-Paul

Advanced Technology Group
Cray, Inc.
Office  – (503) 620 – 8757
Mobile – (503) 703 - 5382

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